Rules & Regulations

Rules & Regulations

In case of non-payment of fee by the due date the following action will be taken a. A fine of Rs. 500/- per day will be charged to the student for the first 10 days.

b. After 10 days of the due date students who fail to clear the dues will be debarred from further academic activity unless the fees are cleared.

c. In case of non-payment of fee after 30 days of due date (without valid reason) the student's name will be struck off from the College rolls.

 

Note

 Students, who fail in supplementary examination and have to study for one additional year, will pay additional tuition fee and other fees for the session. These Fees shall be guided by the PMDC regulations on admission and fees structure/refunds.

 

Taxes:  The Government of Pakistan has levied a 5% tax on all fees exceeding 200.000. Rs annually. These fees are recoverable from the person paying the fee. This tax will be charged in addition to the total fees.

1. These rules/Regulations are applicable to all classes at the College (including in retrospect) and new intakes.

2. Addition/Revisions incorporated over Prospectus 2014 have been notified and students have been informed.

3. Future revisions shall be applied in Retrospect.

4. Applied on all students, Nurses, and staff without exception. The Chairman is the sole authority to allow exceptions on use/keeping of Mobile Telephones during the telephone withdrawal period. This will be restricted to CRs, BRs and Hostel representatives.

1. Fees and other charges are payable in advance before the start of academic year in general and before the Prof. Exam in specific. The following shall apply:

a. All figures quoted in the student fees are subject to change without admission and tuition fee are subject to rules of PMDC and UHS.

b. The College does not take responsibility of sending reminders to parents to pay the outstanding dues.

c. The dates for payment of the fee are firm and are notified in the beginning of year or notice boards, any delay in payment of Fee will result in imposition of fine.

d. All fee payments Pay Order / Drafts should be addressed to Avicenna Medical College.

e. Students will not be allowed to appear in any university examination unless all outstanding dues are fully cleared prior to the registration deadline of the examination. The fees of next session (which starts immediately after the exam) must also be cleared before the send-ups.

f. Fees and subscriptions once paid shall

g. The students failing to pay the required fee will be fined and if he/she defaults in the payment, he shall be ejected from the college hostel.

h. Final year remanded students waiting to appear in the supplementary examination are required to pay the hostel fee and subscription for the period they stay beyond the time for which they had paid during the regular session.

i. If any student leaves the hostel without settlement of the hostel dues, the amount outstanding against him will be recovered from him and he/she will not be given clearance.

j. Payment for messing and accommodation are received for the session irrespective of the length of the session. However the student shall be provided facilities on basis of 12 months. If the session is finishing after 10 months the student shall pay for the full next session also. However when it comes to finalization it will be 2 session for 24 months and this system of calculation will be adopted. This is necessitated due to variant durations of sessions ranging from 10 months to 15 months. 

1. Girls will be allowed to maintain their hair style as on induction in the college. Girls will not be allowed to alter the Hair Style unless they have done so while on leave and with the permission of their parents.

2. Boys will maintain a normal hair-cut and will not have any pony-tails, 'spikes', 'Out of Bed Look', Punk look or the Like.

3. All boys are expected to shave on daily basis. Tattoos, Studs Under no circumstance shall any Tattoo or studs be worn on the body. As already mentioned - such an offence will be dealt with summarily and result in Expulsion. 

  1. The students are expected to look neat and clean and to wear decent & modest dresses. All students are required to wear the College Uniform as per the college policy of having one colour day for 1 gt year, two for the second, and three for the third and so on. Dress on colour day shall be decent and the color day will be as follows:
  2. 1  year Saturdays.
  3. 2 year Fridays and Saturdays
  4. 3rd year Thursdays, Fridays and Saturdays

d. 4th year Wednesdays, Fridays and

Thursdays, Saturdays

e. 5th year Uniform only on Mondays.

f. House job No uniform

2. Wearing jeans, T-shirts, short pants, sleeve-less shirts, gaudy jewelry, open shoes, casual slippers and noisy heals in the college and hospital premises will be considered as a violation of discipline and will result in color for individual classes as their identity. All students must wear their College ID cards for security reasons.

 

White Coats

The students must wear white coats while attending laboratories, dissection hall all classes and the hospital. Students are required to be in proper dress. The dress code can be categorized as follows

1. College Dress:

a. Girls:

White Duppatta Printed/Color Shirts White Salwar/Pajama. Black Shoes (Front closed)

 

Note:

No Tights, No skin tight dress. No fashion Cuts.

ii. Shirt should be with sleeves and strictly 2" below knee.

b. Boys:

Gray trouser White Shirt Black belt College tie Black shoes with black socks\

Note: 

  1. Do not wear multicolored socks. Strictly No jeans.
  2. ii. Hair to be' Boy Cut', no spikes, no 'out of Bed Look'

2. Casual Dress:

a. Girls:

Salwar/pajama with modest shirt and Duppatta.

b. Boys:

Trousers with shirt with chappals having heal straps

3. Mess Dress:

a. Girls: Same as casual

b. Boys: Same as casual

Note:

I. Boys are not allowed to wear Salwar, Kameez, Kurta outside their rooms, Salwar Kurta allowed only for Juma Prayers and evening thereafter.

4. Dress for exams will be uniform

5. Dress for Extra-curricular Activities where college is represented will be uniform

6. Dress for excursions shall be decent.

 

Note: NO JEANS FOR GIRLS AT ANY LOCATION/CIRCUMSTANCES. 

  1. The head of the institution is competent to impose and remit fines. Calculation by the institution and decision shall be final. 

1. The following minor punishments could be awarded.

a. Extra. Coaching Class —1 to 2 hours.

b. Inclusion of name in White/Pink List.

c. Bar on visiting city

The following punishments can be awarded:

a. Coming late to class: Rs. 500

b. Absence without leave:  Rs. 1

c. Two days absence without leave:  Rs. 2000

d. Consecutive 3 Days absence & Temporarily Suspension Bunking a period: Rs. 3000

 

e. Bunking a day: Rs. 1000 

f. Minor case of indiscipline:  Rs. 5000

g. Moderate case of indiscipline: Rs. 10000

h. Major case of indiscipline:  Rs 50000

i. Bunking a period : Rs 1000

j. Very major case of indiscipline:

Suspension/ Expulsion from College.

Note: Above penalties are in addition to the negative marking the student shall be subjected to incase of the following.

a. Missing a Grand Test/Pre Test/Revision test.

b. Not depositing the assignment on time.

c. Bunking/Missing morning/Evening Ward Class. 

The students shall not keep in their possession firearms, other weapons of offence and narcotics in the premises of the institution, attached hospitals and hostels. Disciplinary action shall be taken against the student found guilty of contravention of this rule and will usually resort to expulsion. 

1. Avicenna Medical College has a conservative set-up and atmosphere where the regime is preventive/corrective and not punitive. Cheating, stealing and telling lies are taken to be most serious of the crimes and could be severely punished. For this purpose the College has its Honour Council which is composed of 7 Student Judges and is headed by the Chief Student Judge. Offences committed would be referred to the Honour Council and any punishment awarded would be acknowledged by the Administration and action taken.

2. Additionally, for all such offences that occur in the institution, attached hospitals and hostels-premises, Head of the Institution may at his discretion refer the case to the Disciplinary Committee of the Institution, which shall be appointed by the Academic Council from time to time. This Disciplinary Committee shall have the power to interview any student or students or any member of the staff or any member of public and is empowered to send its recommendations to the head of the Institution who may or may not seek the ratification of these recommendations by the Academic Council.

3. After considering the recommendations of the Disciplinary Committee, disciplinary action by the head of the institution against the students committing a might take one or more of the following forms depending upon severity of the offence.

a. The student may be asked to tender an apology, verbal or written. This shall be placed on the student's record.

b. A student may be placed on probation for a period up to three months. If during the period of probation he/she fail to improve his/her conduct, he/she may be expelled from the institution.

c. A student may be fined up to Rs. 50000

d. Scholarship may be suspended or stopped. (This action shall surpass all agreements)

e. A student may be suspended from the Institution roll for a period determined by the Head of the Institution.

f. The student may be expelled from the institution for a period determined by the Head of the Institution on the recommendation of the Disciplinary Committee.

g. The student may be forcibly migrated to another medical/dental institution of the province.

 

Regulations Relating To Expulsion

Expulsion whenever imposed on a student shall mean the loss of a specific duration of studies as determined by the Head of the Institution and will mean his/her being debarred from the University Examination during the period of his/her expulsion. Examination period shall be taken as absence. Expulsion involves:

a. A student expelled from an institution shall not be readmitted.

b. Cases of expulsion shall be reported to the University by the head of the institution concerned for registration and notification. 

The following official channels are available.

  • The Student's Affairs Committee: The role of this Committee is counseling and advice. This Committee can refer the case for evaluation, opinion investigation and the like to any other specialist/forum etc.

 

  • Discipline Committee: The Discipline Committee consists of 3 to 4 senior members of the Faculty who would deal with any disciplinary matter referred to it by the Dean or the Chief Operating Officer. The role of this Committee is to:

                a. Probe/investigate into the incident.

                b. Deliberate on the nature of offence.

               c. Call for reports/investigations or order assessments and psychiatric evaluations.

               d. Give audience to student or parents and reach decisions.

               e. Recommend punishments.

 

  • The Dean/COO: The Dean Avicenna Medical College and the Chief Operating Officer has the powers to deal with any case summarily and award any punishment. 

a. Rights of admission to the hostel premises are reserved. No visitor will be taken to the hostel.

b. No stranger shall be admitted inside the hostel premises without the permission of the Warden.

c. No guest shall be allowed to reside in the hostel. Violation of this rule will render the boarder liable for expulsion from the hostel in addition to any other which the warden may deem fit.

d. The visitors will be seated in the cafeteria and the student concerned will be informed and allowed to meet the authorized visitor depending on legitimacy, visiting rules and schedules.

e. No visitor, especially the male visitors are allowed to enter the female hostel. 

The following are some rules specific for girls:

a. Parents or guardians are required to send a signed list of relatives who may visit their daughter.

b. Students may receive authorized visitors on specified timings on designated days. At other times, visitors may be received only with the written permissions of the warden. The visitors will be seated in the reception room and will not be taken to living rooms.

c. All applications for leave must be submitted to the warden, 24 hours before the date of leave. No student shall leave the hostel unless application is sanctioned.

d. All students are required to take meals in the dining rooms. Cooking or eating food inside the room is not allowed. No dishes belonging to the mess will be carried to the room. 

Hostel fee and subscription are payable by the students in advance for the full year along with the college fee.

a. Hostel Fee (Room Rent) Rs. 6000/- per month.

b. Messing Charges Rs. 5500/- per month.

c. Miscellaneous charges: Rs. 2500/- per month.

NOTE: The student will be allowed to use electrical appliances like fridge and microwave oven only with the permission of the college authorities. Those who will be allowed to use these appliances will be charged extra for electricity as determined by the Hostel Committee. However, permission will be granted keeping in mind the load carrying capacity of the hostel wiring. Unauthorized appliances will be confiscated and unauthorized user will be referred for further necessary action. With escalation in prices the charges for messing could be increased without notice. Similarly the college ma impose Electricity Generation charges without n e due to excessive lead— shedding,  

Violations of Hostel Rules are a serious offence and punishment is awarded as per the nature of offence. Following are the examples:

a. Minor offence: Rs 1000

b. Medium offence: Rs 5000

c. Major offence: Rs 10000

d. Serious offence: R s 50000 and Suspension/Expulsion from Hostel.

Note: Missing or leaving the Hostel at night without permission is a very serious offence which shall result in immediate expulsion from Hostel. Wearing of Tattoo or Body Studs will result in Expulsion. 

The following rules govern the Hostel Discipline:

a. The warden is responsible for maintenance of proper discipline in the hostel.

b. No gathering or celebration of boarders shall be allowed in the hostel premises without prior permission from the warden and administration at one day's notice.

c. Every part of the hostel premises shall by open for inspection to the hostel and college authorities.

d. Furniture must not be shifted from one room to another.

e. All damages shall be repaired at the expense of the boarders responsible for the same.

f. No religious ceremony likely to injure the feelings of other boarders shall be performed in the hostel.

g. No boarder shall indulge in any amusement which disturbs other boarders.

h . Every boarder shall be in his room by 10:00 pm ( except those who are on night duty in hospital. The assistant warden will inspect the hostel at 09:30 pm. Any boarder, who wishes to stay out after this time, shall take prior permission from the warden. Latecomers after the roll call will first report to the assistant warden of their hostels before going to their rooms. Infringement to this rule will be considered as a serious offence.

i. Any boarder found guilty of persistent violation of rules shall be expelled from the hostel by the warden.

j. No boarder shall stay out for a night or spend the weekend without prior permission of the warden.

k. Spitting in public or private room, in verandas or on the stairs is strictly prohibited.

I. All waste papers and refuse must be placed in the dust bin, baskets etc. Likewise students are not allowed to take wrappers, bottles, eatables and the like inside any class, lab, lecture theaters, library or any other location. Violation of this rule shall entail a fine of the Rs. 500 per occurrence.

m. Defacing walls and fixtures is strictly prohibited.

n. All cases of sickness must be reported to the Assistant Warden at once for necessary action, who may intimate the fact to the warden.

o. Boarders are warned against interfering with electric fittings.

p. The use of liquor and other drugs of addiction in the hostel premises is strictly prohibited.

q. Any kind of weapons are strictly prohibited, defaulters shall be rusticated.

r. Any student who is absent from hostel without permission will automatically forfeit his allotment in hostel. Warden will open his room; store the belongings in the store room after making an inventory

s. If a student is unable to occupy his allotted seat in the hostel by the notified date, his allotment will be cancelled.

t. No student is allowed to have any political affiliation; any student involved in such activities is liable to be expelled from the hostel. No political gathering in the form of welcoming parties to new first year classes in hostel is allowed. Like-wise the College rules do not allow ragging or subjecting the first year to torturous behavior.

1. Students belonging to Lahore & who reside in Lahore with their parents, are the Day scholars in the true sense. The College will recognize them as Day scholars and all others shall be expected to stay in the College Hostel.

2. Application to become Day Scholar;Any change in the status of a student to be a Hostelite or a day scholar will be sanctioned by Chairman. The Chairman will received such an application and the sanction will be motivated by;

a. That the parents have actually shifted to Lahore and the Chairman is satisfied that they shall continue to reside Lahore.

b. That the statements by the students/ parents are based on verifiable truth.

3. Monitoring; The College reserve the right to monitor the circumstances under which the sanction of Day scholar was applied and sanctioned. If it is found that the circumstances do not exist the student will be made Hostelite to include the following events:

a. If the student is found living alone or with other students. This usually occurs when the student wants to escape Self-study classes which all Hostelite are expected to attend.

b. If the student's performance drops and continues to drop.

c. If the student shift as a "Day Scholar" is not in the interest of the College. This is usually determined by the activity of the 'Day Scholars' if he is found to bring cigarettes, drugs and undesirable items to the campus.

d. If it is found that the Day Scholars' residence has actually become an undesirable spot where other students waste their time and the activity detrimental to their studies and performance.

4. Caueellation of 'Day Scholar' Permission':  The Chairman may cancel the sanction of "Day Scholar" If any of the above circumstances exist. Parents will either have to shift the student to the Hostel or seek migration to another institute.

5. Custody of Discipline: The Chairman Avicenna Medical College is the custodian of discipline and well-being of all students. He handles all custody and welfare matters voluntarily.

6. Expulsion from Hostel: Students expelled from the Hostel on disciplinary grounds are ordinarily not allowed to come back again. Re-entry into the Hostel will be decided by the Chairman. 

  • Rooms: These shall be allotted by the College Authorities alone. Usually 2 to 3 Students will stay in one room except for Dormitory where more students will be accommodated according to capacity.
  • Cleanliness: Students will maintain cleanliness inside the rooms. Other areas will be responsibility of the Warden's Staff. Students will not allow the cleaning staff to enter their rooms.
  • Baths: Cleaning of baths that are attached to Rooms is the responsibility of respective room occupants. Community Baths is the responsibility of Warden's Staff.
  • Breakages: All breakages will be made good by the Students (examples —Breaking of Locks, Glasses, Window Panes, and Toilet Fittings etc. Normal wear and tear replacements shall be College responsibility. (Example; Bulbs, Ceiling Fans and maintenance service).
  • Maintenance: Maintenance will be done under arrangements Warden's Staff. Maintenance of individual room coolers or and no maintenance Staff shall enter the Hostel.
  • Guests: No Guests (including parents) are allowed in the Hostel. All guests shall be entertained at the Student's Cafeteria.
  • Discipline: Following salient points shall be observed.

               1) No guests to room.

               2) No shouting, screaming or whistling in the hostel

               3) No smoking, drinking or use of drugs (these include Gutka, Sheesha, Naswar, tobacco etc.)

               4) No Fire Arm to be kept.

               5) No political gatherings, religious processions, religious gatherings etc to be done.

               6) No food to be taken inside the Hostel.

  • Permissible Appliances: The following appliances may be brought to the Hostel/Rooms.

1) Air Cooler

2) Electric Iron

3) Study lamp

4) Mobile Charger. ACs are not allowed due to extreme load shedding.?

  • Conservation of Energy: Avicenna Medical College strives to provide uninterrupted power supply during load shedding. It is important therefore that load be kept to the minimum. The students shall be required to:

 

           a) Keep all fans off when out of room

                       b) Extra light to be switched

           c) Do not use heaters in winter

                       d) Use extra-appliances in Wapda outlets only 

1. The Institution is not bound to provide hostel accommodation to every student, however, accommodation will be provided subj ect to availability.

2. There are separate hostels for boys and girls. These hostels are open only to students on the respective college roll.

3. Day-scholars cannot apply for hostel, except under special circumstances. The following shall apply:

a. Hostel allotment of students with outstanding dues is liable to cancellation.

b. No boarder is allowed to change his / her room without permission of warden.

c. If a student who is allotted hostel accommodation is not personally residing and administration finds the misuse of the room. i.e. keeping unlawful or illegal occupants, his/her allotment will be cancelled and the case will be referred to the Disciplinary Committee for further necessary action

d. All rooms are considered to be open to inspection to the college administration. The administration is empowered to get any room opened in the absence of the student and conduct a search if it is necessary for the enforcement of hostel discipline.

e. All computers found in the hostel rooms are liable to inspection and detailed scrutiny. No student is allowed to use the name of college on Facebook or any other site; doing so is an offence that will invite stem penalties.

f. Smoking is strictly prohibited on campus.

g. Avicenna Medical College has separate on-campus hostels for boys and girls. The college demands that a proper decorum be maintained by the students. 

  1. The College Block comprises of seven Lecture Theaters each to suit a class of 150 students. The following rules apply.
  • All students to be in the class on time.
  • Do not carry any eatable or drinks to class
  • Do not carry mobiles/cell phones.
  • Boys and girls to sit separate.
  • Jammer to be put on before the lecture and off afterwards.
  • All lights and fans to be switched off after the Lecture.

2. The admin Offices are located in the Lower Ground Floor. The following apply:

  • Students to visit only in the 'Break' or after College Hours
  • Collection of mail parcels to be done at pack-up time.
  • Encashment of cheques, visit to accounts, etc. at pack-up time.

OFFICE OF THE CHAIRMAN CAN BE VISITED AT ANY TIME. GIRLS TO COME IN AT LEAST IN PAIR. BOYS COULD COME SINGLE. 

1. The College has a well-stocked library, E-library and Journal Section. The books are to be used as Reference material and in order to ensure that these are not drawn and used as text books, the library has been instructed not to issue any prescribed book for overnight use. Students are encouraged to have a complete set of books of their own.

2. Issues, if any, are strictly as per library rules and violations draw necessary action and penalties.

3. The E-Library having Internet facilities are open at specific timings to ensure that students do not waste time in web surfing. Under no circumstances should 'undesirable' sites be used. The College monitors all the sites that a particular user may use. Users of Bad sides are barred from use of E-Library.

4. Common Room for Boys and Girls are available in the Library. A strong segregation is enforced as sanctity of the Girls Room is to be maintained at all cost

5. Following are some specific rules for Library:

a. The library will be open on all working days from 8.00 am to 11.00 pm.

b. Silence & order must be maintained in the library at all times.

c. Use of cell phone is prohibited in the library.

d. Use of flash drive without permission of librarian is forbidden to prevent the possible entry of virus in the system.

e. Any person, who loses, defaces or damages books etc. shall be liable to pay the cost of the replacement.

f. The following shall be entitled to use the library.

i. The staff of the institution and allied hospitals.

ii. Students of the institution.

g. Books that are required for occasional reference, such as encyclopedias & dictionaries would not be issued to anybody.

h. Books that are borrowed from the library are not transferable. Only one book will be issued for lending purposes at one time.

I. No book shall be kept by any student for more than a few hours and in no circumstances shall students be issued with prescribed books.

            j. Journals and newspaper must not be taken away

1. No political activity of any sort or description is allowed on campus. Students shall NOT:

  • Engage in any political activity
  • Invite any politician for address —irrespective of the status of the speaker unless such an address is totally academic and academically related.
  • Address a press conference.
  • Participate in the activities of Unions, Associations, Doctors Forums, Leagues and Representative Bodies etc.
  • Be invited to another location for address/participation in gatherings which are political in nature.
  • Participate in any procession agitation, demonstration and the like against the government, Regulatory Body or the University.
  • Jointly or singly sign any application against the Regulatory Authority, University or any other person not directly connected with the College.
  • Wear any badge, emblem or advertisement that can propagate the cause of any party.
  • Bear on his car/transport any stickers that can propagate the cause of a political party, Unions, society or association and no gathering are allowed.

1. All forms of public and private religious gathering except prayer/Juma congregation are not allowed. The College follows a tolerant policy where all Sects of Islam are viewed as equal.

2. Mosque is open to all believers who believe in One God, Muhammad (PBUH) as Prophet of Allah and Avicenna College Mosque is rightly named as "Masjid Khatum-un-Nabiyeen".

3. The Mosque is open to Sunni and Shia alike, the culture that the College would like to support is similar to the one in vogue at Harmain Sharifain.

4. The students shall not indulge in any religious discussion unless permitted so in writing by Principal Avicenna Medical College. No gatherings, talks, guest speakers, religious scholars shall be invited by the students as this is strictly the domain of the Mosque Committee and the Administration. 

1. Students are not allowed to use Inter-net in the rooms even if these be wireless. Use of Lap Tops is also not allowed. Any student in possession of a Lap Top will have to place the same in the custody of COO till the same is taken home.

2. The College discourages Twitter, Face Book, Face Mash and accounts with any undesirable site. Students having account or using a blasphemous web site shall be severely dealt with.

3. Students are at liberty to use the Computer in the E-Library for the Use of Internet and for study and research purposes. The College net-working is carefully monitored for any undesirable activity. 

1. Avicenna Medical College is a smoke-free campus and smoking is not allowed. Same applies for the attached/affiliated hospitals as well.

2. Consumption of Drugs to include Gutka, Naswar etc. and Alcohol including Beer is strictly prohibited and shall attract immediate Expulsion.

3. Students are not allowed to play cards, engage in betting or gamble. Violation will draw disciplinary action, fine or both. 

 1. Use of Mobile/Cell Phones during College hours is entirely prohibited. Hostel student should leave their mobiles in the Lockers. Under no circumstances will the student take the mobile/cell phone to the class. Smart phone android phone or phone capable of internet browsing are not allowed. Only simple mobile with capability of phone call / massage is allowed.

2. Any mobile phone found on person of a student is liable to be confiscated or at least the SIM be made ineffective. Repetitive use of mobile shall be punished as violation of discipline and additionally be fined.

3. It is a routine for the College to withdraw all mobiles or SIMs before any of the Examinations. The period could be between 4 to 6 weeks prior to the Exams depending on academic preparedness of the students. 

1. Students are forbidden to address any member or person in authority directly. Any communication intended for such higher authority must be submitted through the head of the institution who will forward it if he considers it desirable. 2. Students desirous of addressing the head of the institution, by a letter must do so independently. Joint applications are entirely prohibited and will not receive attention.

3. Any student wishing to make a representation on any subject has the right of direct access to the Chief Operating Officer/Chairman.

4. The Chief Operating Officer is always available to attend to difficulties and grievances of students and shall always be pleased to advise them.

1. The College allows only the prescribed books to be studied, augmentation if any shall only be done if approved by Academic Council.

2. Books are available at the College Book Shop. Students are not allowed to consult guides, summaries, notes or any other non-prescribed material. UHS syllabus/curriculum bears a list of recommended reading material — this is a guide of what books you should have.

3. The students of First year (on induction) could buy packs of books prepared for their convenience. These books are at the normal market rates. Students are however at liberty to buy the books from any other source as well.

4. All Students are advised to buy the latest edition since periodic research is incorporated in the Fresh Editions.

 5. The College discourages students from studying notes, pirated various, and guess books. And concise editions. The UHS Prof Papers are set from the Prescribed Books only. Students who study notes, concise editions usually end up in failure especially in MCQs /BCQs.

1. The college follows an exhaustive system of assessment that is aimed at filtering out the unsuitable candidates from those suitable to appear in the annual Prof. Exam. The following tests/Exams form a part of assessment:

a. Tests

1. Grand Test

2. Revision Test

3. Stages

4. Sub Stages

5. Practicals

6. Note books, Copies and Ward Books

All students are expected to pass in 50% of the above with at least 50% marks to quality.

b. Examinations 

Examinations include:

1. Early Session Exam.

2. Mid-Session Exam.

3. Late session Exam (if held)

4. Send-up Exams

The college completes studies almost 90% curriculum by the Mid-Session Exam. These are held in July each year and by virtue of the timings and examination schedule, the college assessment of Mid-Session Exam is valid for the reference for Annual Prof. Exams Students will have to pass in 50% Exams with at least 50% marks to quality for the Prof. Exams.

  1. Filling of Examination Forms

Examination forms of students who have secured the UHS/ PMDC criteria shall be sent after the Mid-Session Exam. Meeting the UHS/PMDC criteria entails achievement of a result in which the students has passed at least 50% Tests and Examinations with at least 50% marks.

  1. Delayed Forms

Forms of students who have failed to qualify will be withheld till they have passed the Send-up or the late session (latter if held). Those who have not been able to secure the criteria will not be allowed to appear in the annual Prof. Exam.

  1. Communication with parents

All results are shared with the students and the copies of the results are sent to parents. The college maintains that it is the student's responsibility to liaise with the parents on the result issue, even if the college has sent the result to the parents by mail.

  1. Appearance before Academic council

Students who are likely not to achieve the criteria shell be produced before the academic council, who shall discuss each case and decide whether the students be allowed to appear in the Prof Exam. Or otherwise. The council may 

1. Avicenna Medical College follows a dedicated Self Study Programme which is based on the formulation of lists depending on the performance of Students. Generally the system is as follows

a. Passing in more than 75% Tests/Exams—Name is included in GREEN LIST.

b. Passing in more than 50 but less 75% -name is put in WHITE LIST.

c. Passing in less than 50% of Tests/Exams —name is put in PINK LIST.

2. Attendance to Self-Study Classes which start in the evening and is compulsory for all. Students, who are on the GREEN LIST, study on their own in their rooms. The WHITE LIST will study for 2 — 2 1/2 hours in pre designated areas. PINK list students study for additional 3 hours — as it is proportionate to their weakness in academics.

3. Exemption from the self-study programme can be given to Day Scholars only against an under-taking from the parents that they shall be responsible for the performance of the Student and that the College shall have the right to with hold the name of Student from the Annual Exam in case the student fails to meet the UHS Criteria given above. 

1. UHS demands at least 50 % pass marks in all tests/Exams. The College prepares its students for this criteria and follows a pattern of Grand Tests and Examinations, the results of which are used to determine whether or not a particular student meets the UHS Criteria.

2. The requirement is to pass in 50% of all tests and 50% of all exams with at least 50 % marks. The UHS system also demands that every student has to pass separately in Theory and Practical. 

1. UHS demands minimum 75% attendance and that only in very deserving circumstances will a student be given leave for sickness etc.

2. Any student no having 75% attendances shall be suspended from the College and will not be offered for the Annual Prof Exam. 

1.Absence without Leave is a serious offence. All absence are reported to the parents and recorded in the Student record. Any absence without leave will be subjected to fine as follows.

a. First day of absence — Rs. 1000

b. Second day of Absence - Rs. 2000

c. Third day of Absence- Rs.2000

d. Fourth Day of Absence- Temporary suspension. Restoration on payment of Rs. 25000

Note: Days of absence shall be accumulated and calculations made at Rs. 1000 for first day and Rs. 2000 for each subsequent day and fine will be calculated on the total number of days including suspension.

2. Absence from hostel without permission is a serious offence and invariably met with heavy fine or expulsion from the hostel.

3. Every student is required to attend punctually at the hours notified for lectures, demonstrations, seminars, tutorial classes, practical and hospital wards. Students being late and absenting themselves from college or hospital work shall be liable to a fine imposed by the head of the institution. Fines shall be imposed as given out under 'Punishments'. The College is particular on timely attendance of all students including those who may have proceeded abroad. Fine is imposed as given above and no excuse entertained. Coupled with this the college is particular on punctuality and frequent fines are imposed on late comers. Anyone coming late to class when the College re-opens after recess is fined heavily. 

1. The college maintains a close focus on academics and all unnecessary leave is discouraged. The following are the routine Leave Schedules

a. 7 Days Leave — Winter Break — last week of Dec.

b. 7 Days Leave — Spring Break — week of March.

c. 10 Days Leave —Summer Break — 3rd week of June.

d. 7* Days Leave — In August possibly as a prelude to Prof Exam - this leave is not assured — all depends on student preparedness and academic circumstances.

*Subject to Academic performance of the students.

 

2. There is no concept of casual leave or long weekends. No leave is granted for attending marriages except for the students very own brother or sister. Attending marriage of a cousin, joint family etc are not valid reasons.

3. Sick Leave is an exception to be granted in very rare cases on the following procedure:

a. Leave is advised by a Professor of the relevant specialty at Avicenna Hospital.

b. Application for leave is submitted along with the advice by the Professor

c. Relevant Professor of Avicenna Medical College to scrutinize the documents and approve leave up to one day.

d. Cases for leave for more than one day to be referred to Director Medical Education for approval.

e. Cases for more than 1 Day to be approved by the Academic Council Chairman. Note: Sick leave will not be granted collectively or singly for more than 15 days per annum. Any leave for more than 15 Days, even if granted singly will attract the suspension clause. Restoration shall only be done by the COO on a fine of Rs. 25000.

4. There is no concept of preparatory leave or leave with a view to prepare for the Annual Examination. The College has a controlled preparatory classes programme which is organized and run by the College. The details of involvement is as follows:

a. Day Scholars: All Day Scholars except those in the White/Pink List (as described later) will prepare at home and attend College for all tests/exams. Any day Scholar on White/Pink List seeking not to attend evening classes shall have to go through the procedure of Exemption Forms and shall be governed by the terms and conditions of the same. No student will ever be exempted from appearing in the preparatory tests.

b. Hostelites: All hostel residents and White/Pink List names of Day Scholars are to strictly abide by the preparatory classes programme. Under no circumstance shall students be allowed to have preparatory leave. Parents in his case do not have the right to object and no arguments shall be entertained in this behalf.

1. Conduct of all Exams/Tests is strictly as per UHS standards. MCQs, BCQs, SEQs, OSPE and Practical’s are held for all subjects.

2. Generally there are two Grand Tests every week and held at any time during the week as per the scheduled date. Over a period of time tests have been held on Mondays and Fridays — however there are no fixed days.

3. Tests are held in Exam Halls. The following should be noted in particular.

a. Late corners are barred from appearing in the paper.(They may be given 25% time for MCQs)

b. Attempt to look around and cheat attracts disciplinary action and fine.

c. Students are expected to be properly dressed. Any student violating the dress-code is not allowed to appear in the Exam/Test

d. Students are required to bring their pencil/pen sets and all other stationary items.

e. Students should not carry notes, books, and scrap papers to the Hall or Lab during exam. Any student found in possession of cheating material shall be proceeded against with disciplinary action. 

1. Avicenna Medical College has an elaborate Exam and Test Schedule in line with its aim of making students meet success thereby protecting the Parental Funding.

2. Exams/Tests are of the following categories.

a. Early Session Exam: Conducted after 25% of the curriculum has been covered.

b. Mid-Session Exam: Conducted after more than 50% to 75% of the curriculum is covered.

c. End Session Exam: Conducted after the complete syllabus is covered.

d. Send-Ups: As a prelude to the Professional Exam.

e. Grand Tests: These are designed to be held on completion of each topic or sub-topic and are aimed at building of concepts and revisions of the topics. These are a logical follow up of a lecture, practical, tutorial class and pre-test.

Note: All Exams and Grand Tests form the basis of Internal Assessment.

Supplementaries to each of the Exams could be held depending on the performance of the Students and as per decisions of Academic Council.

1. Students attending the Hospital are expected to abide by certain established norms of discipline. While at the Hospital, all students come under the respective HOD on the clinical side, who shall be responsible for the maintenance of discipline and good behavior. The HODs are empowered to use all means available at their disposal for the same and could;

a. Debarr the student from attending one or all departments of the hospital for a period of 7 Days. For these days the student shall carry out Extra Coaching Class for the period plus two hour extra for a period of 6 days.

b. Impose fine of up to Rs. 5000.

c. Refer the matter to Discipline Committee.

d. Refer the case to the College Administration for psychological evaluation/ psychiatric evaluation of the Student.

e. Award Extra Coaching Class for a period of 7 Days for 1 to 2 hours depending on the severity of offence.

f. The students shall be properly dressed with white Over All’s (Coats). They shall carry necessary diagnostic sets as may be required by the relevant department. Not carrying the proper gear will attract fine and Extra Coaching or both.

g. High moral character is expected 24 hours while at the Hospital for duty or learning. The administration shall not tolerate and breach of discipline in any form or manner.

h. Students are expected to be courteous with the patients and attendants. Do not get Tally' with the attendants as this would be detrimental to the interest of students.

i. Students shall not wear any dress which could be termed as attractive.

j. Overalls will be worn at all time

1. All rules and regulations are framed in the larger interest of the students and parents and no exceptions are made on their application. Parents cannot pick and choose and see what suits them— it is in fact 'take it or leave it'. Any parent not agreeing with the rules/regulations may choose to get their student admitted/transferred elsewhere.

2. Avicenna Medical College has framed the rules and Regulations to meet the following aspects:

a. The College has to instill gentlemanly and gentle-women habits in all students as the period of induction (18 year age) to exit (23 year as) is vital for the students grooming and the college does not absolve itself of this responsibility.

b. The college follows a policy of protection of parental funding. All students are primarily here to study and this aspect takes the priority and is pursued vigorously-however the College does follow an appropriate policy of extra-curricular activities and leisure also.

c. Ours is a conservative society as such the College is particular in the dress code and hair code.

d. Oriental values are very dear to our society and most students come from conservative homes that follow eastern and Islamic values. The College respects such values and strives to see the continuity of the same.

e. Medical Education is being conducted in mostly co-education set-up; The College lays emphasis on good behavior and respect of females. The College is sensitive on objectionable the male-female interaction and any such tendency draws immediate cognizance and speedy disposal. The Students do study together as in any other set-up however there is no male-female interaction and contact.

f. The College assumes that educating the students is equally its responsibility as much as of the parents. The College strives to take various measures like holding extra classes before the examinations and extra coaching to achieve this aim.

g. The College reserves the right to take whatever measures it considers necessary for the furtherance of academic performance of the student and the decision by the college shall be deemed to be final and not subject to any judgment, argument, criticism or discussion.

 

3. With the above and amongst other in mind, the College has set out to frame out the rules and regulation and reserve the right to change any such rule regulation without notice.

The Conduct of Students in the Class has to be of a very high standard. The college lays a lot of emphasis on class — room conduct where the following is expected from the student.

a. Extend a high level of courtesy to all Faculty Members and teachers.

b. Do not leave the class without permission from teacher or during the period.

c. After assembly, the Roll Call Sheet will be circulated and verbal call will be made. Be nice and courteous in your response.

d. Sign against your name. Make sure you do not make any signs anywhere since that will amount to breach of discipline.

e. Do not sign for another person. Proxy is a serious offence — and punished promptly.

f. Attendance sheet is an accountable document which is archived as a record. Tempering of sheet, proxy, making signs, writing messages is strictly prohibited and is punishable.

g. Do not remain in the lecture hall after the period has finished.

h. Do not take any eatable, water, drinks, gums etc. to the class. This is punishable with fine of Rs. 500 per occurrence, any empty bottles, wrappers etc. found attracts fine.

i. Throwing papers, refuge/garbage, wrappers is an offence. The student would usually be asked to remove such a trash in person and be fined.

j. Student will not leave their bags, books or belongings in the class. There is no concept of fixed seats. Students shall keep their stuff in their respective lockers. The administration shall not be responsible for any thefts etc. taking place from unattended bags.

k. All students will start occupying the seats from the front, and vacant seats, if any, shall be left in the rear.

I. Mobile Phone jammers shall be switched on before the lecture and switched off after the lecture.

m. Students shall not visit the Washroom during lecture timings. Students are expected to adopt acceptable social habits.

n. Doors of the Lecture Theatre will remain locked when not in use. Lecture Theatre attendant is responsible for locking of all doors when all students have moved out. 

Punctuality is important and all students are expected to reach in time. The following actions/penalties could be enforced for being late to class.

a. Fine Rs. 1000

b. Award of Extra Coaching Class by relevant HOD etc. (These could be 1 to 2 hours starting 3 pm)

c. Denying the student the Entry into Examination Hall if late for paper. In such an event student shall be given 25% of the MCQ time and made to wait outside. Punctuality is important and any student not reaching for test/Exam on time displays height of carelessness and lack of sense of responsibility.

d. Student will get "Zero" for any Test/Exam that has been missed. 

1. Every student shall be expected to have 100 per cent attendance during their courses, but each student is required to attend at least 75 per cent of the lectures, seminars, tutorials, practical and clinical classes of each subject in each class failing which his/her name shall not be forwarded to the Controller of Examination, of the University for the purpose of appearing in the concerned examination.

2. The margin of twenty five per cent of absence in theoretical, lectures, practical classes and demonstrations and in hospital practice is intended to cover absence only on account of sickness, special emergency or participation in research electives and extracurricular activities considered Justifiable by the head of the institution. A written application should be sent to the head of the institution by the student or his/her parent of guardian on the morning of the days of absence, reporting his/her illness or cause of absence. Medical Certificate from a Professor Status clinician should be attached. The students shall also be required to report sick at the Avicenna Hospital.

3. Any student, Day Scholar or Hostelite can report sick at any time with the permission of any HOD, COO or the Chairman's office. On reporting sick the students will;

a. If admitted in the hospital, remains admitted till recovery.

b. If given OPD treatment, get the prescription slip signed from the COO or the Office of the Chairman and get medicine issued. The student shall have to re-seek permission to report sick for the second consultation.

c. Medicines/stores both for Indoor cases and OPD will be provided by the College No cosmetics, Sprays or Inhalers shall be prescribed/issued.

d. No student shall be sent home or hostel for rest. The college follows a very clear policy — i-e, the student remains admitted in the hospital for the rest period.

e. Referal for the consultant is made on a specified form available in the Admin Office.

f. Days Scholars getting rest/prescription from a consultant other than from Avicenna Hospital will have to get the same approved from the clinical faculty at Avicenna Hospital. 

1. It is routine for all Prospectus issued by the Colleges to mention Rules and Regulations governing Admissions and subsequent stay in the College. Whereas Colleges do try to make these terms, rules and regulation clear, Avicenna Medical College has gone a step forward to make these clearer and as unambiguous as possible.

2. The Rules, Regulations, terms and conditions given in the subsequent pages/ paras subject the parents/student/guardians to the following.

a. Accept all the rules/ regulations etc. as binding on the parent/guardian and the student.

b. Understand that these rules/regulations will be up-dated and will be applicable on the student and parent/guardian in retrospective and shall be deemed to have been issued from the date of admission.

           c. Accept changes in existing rules as and when done.